Before you start

We recommend reading the New User Guide first to familiarise yourself with Our Cat Herder before diving into this guide.

Meeting Chair Guide

This guide is for anyone who chairs a board meeting, committee meeting, or working group in Our Cat Herder. It covers how to use the portal at every stage of the meeting cycle.

The guide is structured around four phases:

• Before the Meeting — Prepare yourself and check that everything is ready
• During the Meeting — Follow the agenda, reference documents, and track actions
• After the Meeting — Sign off minutes and follow up on actions
• Between Meetings — Stay across actions, discussions, and governance matters

Chair Role vs Meeting Chairperson

Your portal Admin assigns roles (such as Chair) in the Members area, but being set as the chairperson on a meeting is what gives you chair-level access to that specific meeting. If you are chairing a meeting but do not see the options described in this guide, ask your Admin to check the chairperson field on the meeting via Manage > Edit Details.

What Can a Meeting Chairperson Do?

As the chairperson of a meeting, you can:

• View all meeting papers, attachments, and the meeting pack
• See attendee RSVP status
• Edit meeting details (date, time, location, description)
• Manage attendees (invite, remove, change roles)
• Review and sign off minutes
• Create meeting papers
• Access the meeting discussion to communicate with attendees

Quick Links

Task	Guide
Review board papers before a meeting	Before the Meeting
Check who is attending	Before the Meeting
Use the meeting pack during a meeting	During the Meeting
Sign off minutes	After the Meeting
Follow up on actions	After the Meeting
Track actions between meetings	Between Meetings