The decision maker is a tool to enable an outside meeting vote called a Circular Resolution. The Circular Resolution is sometimes known as flying-minutes, VOC (vote outside a committee meeting), "directors' signature resolution" or Circulating Directors' Resolution.
This tool allows your members to vote on an issue or pass motions between meetings. Whether your organisation can do this will depend on its legal structure, constitution and the legal requirements of the jurisdiction it resides in.
Create a Decision¶
To create a new decision navigate to by clicking Decisions in the main menu.
Next click the Submit New Proposal button. This will open a modal where you can enter:
This is the title or purpose of the proposal and should be clear and concise.
Provide details on the background to the proposal for the board to consider.
This is where you should put your specific recommendation to those voting on your proposal. It should be very specific and exact.
- Vote by Date and Time
This is an optional field. If you require members to vote by a specific date and time enter it here.
If you specify a date and time, after the initial notification to vote they the members selected to vote will receive reminder notifications to vote:
- 1 week
- 1 day
- 1 hour
prior to the set date and time.
Please note that the date and time are based on the timezone set in Settings.
Tick the people on the members list who need to vote on your proposal.
Once you have filled in your proposal details then click Save
Members selected will now receive a notification to vote. If you set a Vote by Date and Time they will also receive reminders as per the schedule outlined above.
Vote on a Decision¶
To vote on a decision you can either:
A. Click the link in the email notification about the decision that you receive. Which will take you straight to the voting page. B. Login to Our Cat Herder, navigate to the Decisions page, find the decision in question and click the Vote button on the far right.
Once you have navigated to the Decision detail page, you will see a Vote button. Click this and you will be able to choose from the following options:
Once your vote is cast it cannot be changed.
Delete a Decision¶
To delete a decision find the relevant decision in either the "Active Decisions" or "Past Decisions" tab on the Decisions page.
On the far right of the decision you should see a trash icon. Click this to delete the decision.
Decision deletion is a permanent action. It cannot be reversed.
Updated: 23 April 2020